Receiptor

What is Receiptor?

Receiptor is an AI-powered tool that automates receipt and invoice extraction from email inboxes, WhatsApp, and manual uploads. It instantly categorizes expenses with context-aware AI and generates audit-ready reports for bookkeeping. Users connect their email or WhatsApp, and the tool retroactively finds and organizes receipts, saving 5+ hours per week. It supports any currency or language and integrates with accounting software like Xero and QuickBooks.

Application scenarios

Small business bookkeeping
Automate receipt collection and categorization from email and WhatsApp to keep expenses organized.
Retroactive expense recovery
Scan an inbox to backfill a whole year of missing receipts for accounting teams.
Real-time expense monitoring
Process receipts and invoices in real-time as they arrive, reducing manual forwarding.
Multi-currency/global operations
Extract receipts in any currency or language without manual adjustments.
Audit preparation
Generate CSV, PDF, ZIP, or Drive exports with audit-ready reports for tax or compliance reviews.
Accounting software sync
Send categorized receipts directly to QuickBooks or Xero for seamless transaction matching.

Core Features

Connect your sources
Link Gmail, Outlook, WhatsApp, or upload receipts manually; forward receipts directly if needed.
AI extraction and categorization
The AI automatically finds, extracts, and categorizes all receipts and invoices with transaction context.
Retroactive inbox extraction
Scan your entire inbox history to backfill missing receipts, not just future ones.
Real-time processing
Process receipts and invoices in seconds as they arrive, with no manual intervention.
WhatsApp support
Extract receipts directly from WhatsApp messages, expanding beyond email.
Audit-ready exports and accounting sync
Export to CSV, PDF, ZIP, Google Drive, or sync directly with Xero and QuickBooks.
Smart categorization
AI uses transaction context to categorize expenses, unlike generic OCR tools that only produce basic tags.
ROI calculator
Estimate time and money savings based on your monthly invoice volume, processing time, and hourly wage.

Target users

Small business owners, freelancers, accountants, and bookkeeping teams who handle high volumes of receipts and invoices. CEOs managing multiple companies, managing directors, and accounting departments looking to reduce manual data entry and save 5+ hours weekly.

How to use Receiptor?

Sign up for a free trial on the Receiptor website.
Connect your sources: Link your Gmail, Outlook, or WhatsApp account, or upload receipts manually.
AI extraction begins automatically: Receiptor scans your inbox and WhatsApp for receipts and invoices, extracting data with smart categorization.
Review and export: Access audit-ready reports in CSV, PDF, ZIP, or Google Drive formats, or sync directly with QuickBooks or Xero.

Pricing and free trial

The website offers a Start Free Trial option. Specific pricing tiers or monthly costs are not detailed in the provided text, but the ROI calculator suggests a monthly cost for Receiptor AI (e.g., "Receiptor AI monthly cost -$0" in the calculator defaults). No concrete prices are listed.

Effect review

Based on user testimonials and the 7,000+ businesses using Receiptor AI, the tool delivers significant time savings—users report saving 3-4 hours weekly (Paul, CEO) and 5+ hours weekly (general claim). One user (Leandro Ostera) noted it took 15 minutes to backfill a whole year of missing receipts. The automation is described as "set and forget" by Joost, with reduced accountant fees. The feature set is robust for small to medium businesses, though the lack of explicit pricing details may require users to contact sales or use the free trial to evaluate cost. Overall, Receiptor appears to be a reliable, high-ROI solution for automating receipt management.

Frequently Asked Questions

How does Receiptor extract receipts from my emails?

Receiptor uses AI to scan your connected email accounts, automatically identifying and extracting receipt data from purchase confirmation emails and attachments.

Can I upload receipts manually?

Yes, you can upload receipts directly via the platform, and Receiptor will process and categorize them automatically.

Does Receiptor work with WhatsApp receipts?

Yes, Receiptor can extract receipt information from WhatsApp messages, making it easy to capture expenses shared via mobile.

How does expense categorization work?

Receiptor uses AI to automatically categorize each expense into predefined categories (e.g., travel, office supplies), which you can review and customize.

Is my financial data secure?

Yes, Receiptor employs encryption and follows industry security standards to protect your data, ensuring it remains confidential and audit-ready.

Can I export categorized expenses for accounting software?

Yes, Receiptor allows you to export categorized expense data in formats compatible with popular accounting tools for seamless bookkeeping.